If you are unable to provide airline tickets or a travel itinerary as proof of immediate travel, you may submit a company letter instead. A company letter is an official document from your company or relevant organization that proves you require expedited passport processing for immediate international travel.
These are the rules for company letters:
Here is a sample company letter that you can use as a template for your own application:
U.S. Passport Agency
U.S. Department of State
New York Passport Agency
CA/PPT/NY
44132 Mercure Cir.
P.O. Box 1122
Sterling, VA 20166-1122
RE: Expedited Passport Application Processing for Immediate Travel
To Whom it May Concern,
(Name) is employed by (Company Name) as a (Company Position). He/She requires a new passport in order to travel abroad for business purposes. He/She will be traveling to (Country Name) in order to (Purpose of Travel). He/She will be departing on (Date) and intends to return to the United States on (Date).
Due to the sudden nature of this (Purpose of Travel), (Name) was unable to apply for a passport through the regular application process. He/She is requesting expedited passport processing due to this urgent international departure.
Should you have any questions regarding his/her business travel, please contact me at (business telephone number). Thank you for your assistance with this expedited passport request.
(original ink signature)
(Name of company representative other than the applicant)
(job title)